Registrar Retention Policy

Record Category and Document Types

Retention Period

Student transcripts and grade rosters:

  • Official academic summary records of individual student classes and grades while in attendance at Brandeis.
  • Aggregate listings of student grades by classes.

Permanent

Transcript request records:

  • Records related to transcript requests and their fulfillment.
  • Brandeis University has partnered with the National Student Clearinghouse to support the transcript request process.

 Distribution +1 Year

Academic dismissal and expulsion records:

  • Records related to the dismissal and/or expulsion of Brandeis students.
  • These are attached to the student transcript, and petitions are also held by Academic Services.

Permanent

Student population records:

  • Graduation Lists and Commencement Books
  • Student Demographic Records   
  • Fact books
  • Class lists

Permanent

Academic Administration and Exceptions Records – Non-Graduates

  • Add / Drop & Class Withdrawal Records
  • Applications For Degree
  • Applications For GraduationChange of Major, Minor, Program Records
  • Change of Name Form
  • Consent and Denial to Release Personally Identifiable Information Records
  • Course Audit Approvals
  • Course Repeat Approvals
  • Credit by examination records
  • Cross-Registration Forms
  • Degree Audit Records
  • Enrollment Verification Records
  • Grade Change Forms
  • Independent Study Records
  • Internship Records
  • Leave of Absence Records
  • Major / Minor Declaration Forms
  • Pass/Fail & Credit /No Credit Records
  • Petition to Request Substitution for HSSP (Health, Science, Society and Policy) Hands On
  • Student Academic Correspondence, Relevant
  • Student Class Schedules
  • Substitution/Waiver Records
  • Time Conflict Forms
  • Transfer Credit Records

50 years

Academic Administration Records - Brandeis Graduates

  • Add / Drop & Class Withdrawal Records
  • Applications for Degree
  • Applications For Graduation
  • Change of Major, Minor, Program Records
  • Change of Name Forms
  • Consent and Denial to Release Personally Identifiable Information Records
  • Course Audit Approvals
  • Degree Audit Records
  • Enrollment Verification Records
  • Independent Study Records
  • Internship Records
  • Major / Minor Declaration Forms
  • Student Class Schedules

Graduation +6 years

Academic Exceptions Records – Brandeis Graduates

  • Course Repeat Approvals
  • Credit By Examination Records
  • Cross-Registration Forms
  • Leave of Absence Records
  • Pass/Fail & Credit /No Credit Records
  • Petition to Request Substitution for HSSP (Health, Science, Society and Policy) Hands On
  • Student Academic Correspondence, Relevant
  • Substitution/Waiver Records
  • Time Conflict Forms
  • Transfer Credit Records

Graduation + 10 Years