General Accounting Retention Policy

Record Category

Retention Period

Accounting Records, Paper*

Document Types:

  • Bank Statements
  • Annual Financial Statements
  • Audit Reports
  • Chart of Accounts
  • Capital Authorization Forms (CAF)
  • Depreciation Schedules
  • General Ledger
  • Insurance Documentation
  • Journal Entries
  • Physical Asset Inventories

7 Years

Tax-Exempt Bond Records

  • Arbitrage calculation and rebate documentation
  • Bond Transcripts
  • Lease Arrangement Documents
  • Management Contracts
  • Minutes and Resolutions
  • Offering Documents

Private Business Use Calculations

Life of bond issue + 6 Years