Mailing Lists
Shared Web Space
A list administrator can add a Shared Web Space to his or her mailing list. Files placed in the Shared Web Space are accessible to subscribers of the list. Authorized subscribers can upload, share, and manage files in this location. Currently, the size limit on Shared Web Space is 100 MB; if you would like to increase this size, please contact the please contact the Tech Desk at itservice@brandeis.edu.
When sharing files, please observe the University Copyright and Computer Policies.
Using the Shared Web Space
Activating a Shared Web Space - List Administrators Only
- Login to the list at http://lists.brandeis.edu
- Click the "Your Subscriptions" button in the upper-right-hand corner, and choose the list.
- From the List Administrator's menu, click on the "Create Shared" button at the top of the screen.
- To create a new folder, enter a title beneath "Create a new folder inside the folder SHARED". Click on "Create a new subdirectory".
- To upload a new file, click on "Upload a file inside the folder SHARED". Click "Browse" to find the file that you wish to upload from your computer.
- After finding the file, click "Publish" to place it in the Shared Web Space
Set Access Privileges for Shared Web Space - List Administrators Only
List administrators may choose to set access privileges for files or entire folders placed in the Web Shared Space.
- When viewing the Shared Web Space, there is a column in the list of contents titled "Access".
- Click on the word "access" next to a folder or file name, and choose from these three options:
• "Restricted to subscribers" - Only those subscribed to the mailing list may read and edit a file.
• "Restricted to list owners" - Only those subscribers who are list administrators can read or edit documents.
• "Public documents" - Anyone can read or edit the document. Note: This option only applies to lists that have been set up as public mailing lists.
- After you select the access privilege, click the "Change Access" button.
Adding Files to Shared Web Space
- Login to the list at http://lists.brandeis.edu
- Click the "Your Subscriptions" button in the upper-right-hand corner, and choose the list.
- Click on the "Shared Web" button on the left side of the screen.
- To create a new folder, enter a title beneath "Create a new folder inside the folder SHARED". Click on "Create a new subdirectory".
- To upload a new file, click on "Upload a file inside the folder SHARED".
- Click "Browse" to find the file that you wish to upload from your computer.
- After finding the file, click "Publish" to place it in the shared web space.
There is a limit to the amount of file space available for each list. Please be responsible, as users who abuse this space will be cut off.
Deleting Files from Shared Web Space
- Click on the word "Delete" in the column to the right of the document you wish to delete.
- You will be asked to confirm the deletion. After confirmation, the document will be removed.
Downloading Files from a Shared Web Space
- Login to the list at http://lists.brandeis.edu
- Click the "Your Subscriptions" button in the upper-right-hand corner, and choose the list.
- Click on the "Shared Web" button on the left side of the screen.
- You will see a list of folders and files that have been added to the Shared Web Space.
- Click on the name of a file to download it to your own computer.
To learn more about using the mailing list Shared Web Space, click here to download complete instructions as a pdf file. Using_Shared_Web_Space.pdf
Support for Sympa Mailing Lists
Contact or drop by the
Tech Desk | x67782 |
itservice@brandeis.edu
