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Google Student Guide

After following this guide, students will be able to use Google products to become more efficient. 

Build a safety net with Drive


Writing a thesis? How about a long paper? Don't wait until your computer goes down Since you can’t constantly back up your computer, you can use Google Drive to do it for you. Even if you delete a file in Drive, you can always recover it. With the new downloadable client, files automatically upload to Drive even if you use Microsoft Word to edit them.

  1. Upgrade to Google Drive
  2. Download the Google Drive client and set it up with your Brandeis Gmail or personal Gmail account
  3. Move your files over to the Drive folder

Other great usage scenarios:

  • Create a Drive study group for your whole class where all students can collaborate on a great study guide
  • Share Google Drive folders and files and send a link instead of an attachment, that way the other person always has the most up-to-date file
  • Access your files anywhere with mobile access
  • By using Google Drive to edit documents, spreadsheets, and presentations, you rid yourself of security flaws in Microsoft Office

Bonus: If you create a study guide for your class, drag it into this folder to share it with your Google Student Ambassador.

Take your Chrome everywhere

Did you know that if you sign in to Chrome, you can switch between your Brandeis Google account and your personal Google account in two clicks? Not only that, but signing in to Chrome brings your bookmarks, apps, history, and other settings to all your devices. Thus, if you use Chrome on another computer, your iPhone, or Android phone, everything syncs!

  1. Download Chrome
  2. Install it on your computer, or smartphone/tablet
  3. Click on the wrench in the upper right corner
  4. Click Sign in to Chrome...
  5. Enter your full @brandeis.edu address and password
  6. Add more users (ie. your personal Google account) by going to the wrench, click Settings, and click Add new user

Bonus: After installing Chrome, represent Brandeis by installing our Brandeis Chrome Theme.

Use your Brandeis Gmail and keep the school stuff separate

Brandeis Google Logo

Did you know that there are certain advantages to using Brandeis Gmail instead of your personal Gmail. Look at these 5 reasons for the breakdown:

Brandeis Gmail Personal Gmail
25 GB of storage 10 GB of storage
No ads Ads
Secured by Brandeis LTS and supported by Google No formal support, security on your own
Integrated Brandeis directory search (ie. start typing someone's name and it searches for their address No integrated directory
Separates Brandeis stuff from personal stuff Personal stuff and Brandeis stuff together
  1. Change your forwarding options
  2. Go to http://go.brandeis.edu/gmail to access your Brandeis Gmail, or enter your full Brandeis address and no password at any Google login page
  3. Enable Consumer Apps so you can use all the great Google products out there with your Brandeis Google account
  4. Sign in to Chrome with your Brandeis and personal Gmail to be able to view them both within the same browser

Use labels and filters in Gmail to go on an inbox diet


Keep pesky listserv emails out of your inbox with filters and labels in Gmail. 

For example, to filter the main Brandeis listserv, follow these instructions:

  1. In Gmail, click the gear icon on the top right
  2. Click Settings
  3. Select the Labels tab
  4. Scroll down to the Labels section, and click Create new label
  5. Name your label, if you have already created a more general label, you can nest this one under that by selecting Nest label under:  and selecting the approrpriate label
  6. Now that you have created a label, let's create a filter
  7. Click the down arrow in your search box. A window that allows you to specify your search criteria will appear.
  8. In the To: field, enter broadcast-email [at] lists.brandeis.edu (replace [at] with @)
  9. Click Create filter with this search at the bottom of the search window.
  10. To keep organized, many people like to have incoming messages automatically labeled and removed from their inbox until they can look at them later at a more convenient time. If you want to do this, make sure to select Skip the Inbox (Archive it) and Apply the label: when you create your filter, and select the label that you created previously.
  11. Select the Also apply filter to x matching conversations and click Create filter

Make sure that if you select the Skip the Inbox option that you check mail for that filter on your right hand side. You wouldn't want to miss crucial campus emails. You can create filters like this for any of your clubs, classes, family, or friends.