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Records Management

University records are recorded information in all formats created or received by departments, offices, institutes, and institutional affiliates that document the activities of Brandeis University. Examples of records include: correspondence, memoranda, meeting minutes, reports, publications, audio-visual materials, photographs, and memorabilia. Records management provides for the application of planning, controls, and standards to all records from the time of their creation to their final disposition.

All departments can call the University Archives at 6-4686 for basic advice on managing their records. The following four sections should be used in tandem for making decisions about managing records:

• Retention Schedule: Official University guidelines on which records have permanent historical value and are designated as archival. This guide is organized by department.

• Assessing Records: Provides practical suggestions on how to determine which records should be transferred to the University Archives. This guide is organized by document-type.

• Storing, Transferring, and Destroying Records: Guidelines on the best methods for storing and destroying records and how to transfer records of permanent value to the University Archives. It also includes an online transmittal form for transferring records to the Archives.

• Salvaging Damaged Records: Provides advice on how to salvage water-damaged records.