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University records are recorded information in all formats created or received by departments, offices, institutes, and institutional affiliates that document the activities of Brandeis University. Examples of records include meeting minutes, invoices, reports, memoranda, deeds of gift, licensing agreements, curricula, completed forms, and transcripts. Records management provides for the application of planning, controls, and standards to all records from the time of their creation to their final disposition.
Development of a new University Records Management program is underway, and new products and services can be expected in the future.
All departments can call University Records Management (URM) at 6-4647 for general advice on managing their records. The following four sections should be used in tandem for making decisions about managing records:
- Retention Schedule: Official University guidelines on which records have permanent historical value and are designated as archival. This guide is organized by department. Note: The Retention Schedule will be revised and significantly expanded over the next year.
- Assessing Records: Provides practical suggestions on how to determine which records should be transferred to the University Archives. This guide is organized by document-type.
- Storing, Transferring, and Destroying Records: Guidelines on the best methods for storing and destroying records and how to transfer records of permanent value to the University Archives. It also includes an online transmittal form for transferring records to the Archives.
- Salvaging Damaged Records: Provides advice on how to salvage water-damaged records.